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January 9, 2020

Maintaining Communication While You’re On Vacation

If you’ve started 2020 off by lying on a beach somewhere, kudos to you! There are numerous business owners, all over North America, who would love nothing more than to fly off to a tropical island right now. And while beating the winter blues is top of mind for many entrepreneurs, those same individuals haven’t taken the leap onto a plane in order to get out of town.

The prevailing feeling is that “I’m just too busy” or “I can’t afford to leave work” – so no vacation is taken. However, vacationing can be a great way to relax and recharge so that you’re even better at leading your company when you return. After all, a break from work doesn’t necessarily mean you have to neglect work altogether. Many entrepreneurs take their work with them on the road.

It’s important to remain accessible while you’re away.

Taking time away from the office doesn’t mean abandoning your clients. Everyone deserves a break, now and again, and your customers are bound to understand this. The key is not to leave them in the dark. Be sure to clearly communicate the news about your travel in your emails as well as throughout your outgoing voice greetings. Naturally, it’s a must you let your team members know about your travel as well.

“Whether you’ve booked your vacation a year or a month in advance, your team deserves a fair warning about your travels,” informs ThinkOnYourFeet.com, “Consider the amount of stress and inconvenience you may impose on your colleagues with a last-minute announcement about your two-week trip to Iceland, a week before you board the plane. Everyone needs time to prepare – yourself included. After all, these are the colleagues who will absorb your workload while you’re away.”

Designate one of your employees as “in charge” during your absence.

Someone has to hold down the fort, right? It’s important to delegate responsibility to a trustworthy employee while you’re on vacation. It says a lot about your company to clients when they can always depend on someone when they call for help. It also says a lot about your leadership. Putting your trust in a “second in command” is a great way to instil confidence in your team. Strong employee morale, we shouldn’t have to mention, goes a long way.

“Tell people via outgoing voice mail message to contact your assistant or another responsible person in your organization,” advises The CEO Magazine, “Leave instructions with your substitute for the most common situations such as how to set an appointment to speak with you when you return.”

Utilize Single Number Reach.

This revolutionary feature makes it so that you’re never inaccessible. With Single Number Reach, you can forward your business phone number to up to five different devices of your choice. They will all ring when the number is called. That way, no matter where you are vacationing, you can be assured that your colleagues, clients and co-workers will be able to get in touch with you.

For more information about Single Number Reach, please don’t hesitate to call us at 1-888-MELOTEL or use the Live Chat feature on our website!

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Here are a few testimonials from what our customers have to say:

Danielle Cameron
Heidi Kaufmann
Charles Murray
Rashalee Green
Fouad Shuhaiber
Dr. Martin Jugenburg
Wayne Goldstein
Danielle Cameron (VP Marketing)Imprezzio Marketing

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Heidi Kaufmann (Manager )TK Enterprises

“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"

Charles Murray (CEO)Benjamin Verde

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Fouad Shuhaiber (CEO)National Projects

“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"

Dr. Martin Jugenburg (Surgeon)Toronto Cosmetic Surgery Institute

“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"

Wayne Goldstein (CEO)Global Mentoring Solutions

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