This wouldn’t be the first time we’ve blogged about hold time. And it’s not likely to be the last. Putting a customer on hold is actually a bigger deal than you may assume. Sure, it’s something that’s done every day by practically every company that conducts business over the phone. But how many businesses are putting people on hold the right away?
Well, consider this MeloTel’s way of going on record and saying “yes”. The wrong way to place someone on hold is to simply state that it’s going to be done. “Hold please” is no way to inform a caller to your business that you’ll need a little extra time to address his/her needs or concerns. It’s important to ask permission. Yes, something as simple as placing a person on hold requires that you ask if it’s okay first.
Look at how many bases are covered in that one question. Firstly, it asks for your permission – kindly. Never assume that your customer relationships are so strong that you can omit your Ps and Qs. Secondly, it suggests a time limit. This is a key ingredient in placing someone on hold in the correct manner. It gives your caller an indication as to how long the hold time will be.
This offers you an excellent customer service opportunity. Simply come back to the line and inform the caller that you’ll need some extra time to complete the task you’re currently working on. Your caller will appreciate it. Your consideration reflects the fact that your brand doesn’t take its customers for granted and that their time is valuable. Finally, the hold time question also reflects the reason you’re asking for the hold.
Don’t assume that your callers know what you’re up to. Give them a brief synopsis on the work that will be required for you to complete. “I’m going to check with my manager to see if your order has been shipped yet. If it hasn’t, I’ll be sure to put a rush on it so that it gets to you right away.”
Providing this information will get you “off the hook” for keeping a caller on hold for longer durations of time. As long as he/she is aware that what you’re doing is constructive and/or assisting with the important matter at hand, you’ll be providing the top-of-the-line customer service your company deserves to be known for.
Believe it or not, it’s a key ingredient in providing excellent customer service! Hold music guarantees callers that they haven’t been disconnected. It goes a long way in keeping people from hanging up. Naturally, the longer your callers stay on the line, the more opportunities you have to build your customer relationships. Long-term loyalty and repeat business are staples for any successful brand.
Contact MeloTel today to learn more about our cloud-hosted Commercial Phone Services and the many features – Custom Hold Music included – that come with them! Please don’t hesitate to contact us at 1-888-MELOTEL or use the Live Chat feature on our website!
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“Benjamin Verde Incorporated has been a loyal MeloTel customer since 2013. We are able to provide a variety of Artist and Entertainment related solutions such as Web Hosting, Artist Marketing and Artist Funding to clients across Canada. By utilizing MeloTel’s robust products and services our agents are able to provide fast and efficient customer care to various radio stations, record companies, independent artist as well as popular international brands via Benjamin Verde’s VXCO.net portal. READ MORE"
“As the leaders in promotional advertising with over 25 years experience we strive to satisfy all of our clients’ needs when it comes to marketing them and their businesses. We go over and above to make sure that all of their advertising demands are met with no exceptions. MeloTel and Synergy have been in business together since providing exceptional VoIP and technical services. READ MORE"
“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"
“The transition to MeloTel has been exceptional on a number of levels. Cost savings of more than 50% compared to our old traditional multi-line system is a welcome benefit, but the service and features are what we are most pleased with. MeloTel gives us the capability to enhance our service to clients with features like “Find Me-Follow Me” which allows us to answer our main office lines from anywhere, at any time with our smart phones or soft phones. READ MORE"
“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"
“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"