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November 2, 2018

Continuing To Ensure You Provide Superior Holiday Customer Service

In our last blog, we returned to the topic of customer service and highlighted how important it is to provide the unbeatable variety during the upcoming holiday rush. With November now here, there is literally no time to waste in injecting additional cheer in your customer interactions. Over the course of the next several weeks, your customers will be looking for places to purchase their holiday gifts. What will make them select your brand over its competitors?

Train your staff to adequately handle distressed customers.

The holiday season is certainly meant to be a time of joy. However, for many consumers, it’s a time of year that induces great stress. It’s important that your call centre staff is prepared to handle the proverbial stressed out customer. As Katarína Kasalová explains on CustomerThink.com, this involves using positive language.

“Customers are *stressed out* over holidays,” she states, “It’s super-important that everyone working in customer service knows how to use positive language to position alternatives and de-escalate any situation.”

Prepare your team for increased call volume.

In the weeks to come, your call centre staff is very likely to be inundated with phone calls in ways that are incomparable to any other time of year. It’s important to firstly, have your office stocked with enough employees to handle your soon-to-be-increased call volume. Secondly, it’s best to ensure that everyone is well prepared to answer questions and provide very pleasant customer experiences.

“The peak day for customer support is Dec. 12,” informs Lisa Byrne on xSellco.com, “Time will be limited for getting orders shipped in time for Christmas after the busiest day for customer support, so make sure your team has a fluid communication flow with your vendors for inventory and fulfillment.”

Prepare for your worst-case scenario.

The last thing you want, especially during the holiday rush, is to encounter an unforeseen circumstance or emergency situation. However, it’s certainly a good idea to prepare for worst-case scenarios just in case anything unfortunate does occur. Inform your staff of who to contact in the event of an emergency and what steps to take in order to resolve it.

“If everything goes horribly wrong, do your front line staff know who to call and when?” asks Kasalová, “Before setting your out of office for holidays, make sure the communication plan for any emergencies is up to date and the entire team knows where to find it.”

Provide your team with helpful feedback.

As the saying goes, you’re never too old to learn something new. Keep this in mind when offering feedback to your staff. No matter the length of your employees’ experience, it’s important that they are continually supported by your upper management. Offer helpful tips and advice as well as positive reinforcements to keep them motivated to perform at their best.

At MeloTel, we proudly offer the Monitor/Whisper Control Panel which has become known as a call centre manager’s dream come true. It enables you to listen to your phone agents’ calls live while also enabling you to whisper helpful tips while they are on their calls. For more information, please don’t hesitate to contact us at 1-888-MELOTEL or use the Live Chat feature on our website!

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Here are a few testimonials from what our customers have to say:

Danielle Cameron
Heidi Kaufmann
Charles Murray
Rashalee Green
Fouad Shuhaiber
Name
Dr. Martin Jugenburg
Wayne Goldstein
Danielle Cameron (VP Marketing)Imprezzio Marketing

“Imprezzio Marketing has been with MeloTel for 4 years and their service has been outstanding over the years. Their customer support team is always extremely helpful and always responds and resolves any issues that we have. Thank you MeloTel for providing us with such great service. READ MORE"

Heidi Kaufmann (Manager )TK Enterprises

“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"

Charles Murray (CEO)Benjamin Verde

“Benjamin Verde Incorporated has been a loyal MeloTel customer since 2013. We are able to provide a variety of Artist and Entertainment related solutions such as Web Hosting, Artist Marketing and Artist Funding to clients across Canada. By utilizing MeloTel’s robust products and services our agents are able to provide fast and efficient customer care to various radio stations, record companies, independent artist as well as popular international brands via Benjamin Verde’s VXCO.net portal. READ MORE"

Rashalee Green (VP of Operations)Synergy Marketing

“As the leaders in promotional advertising with over 25 years experience we strive to satisfy all of our clients’ needs when it comes to marketing them and their businesses. We go over and above to make sure that all of their advertising demands are met with no exceptions. MeloTel and Synergy have been in business together since providing exceptional VoIP and technical services. READ MORE"

Fouad Shuhaiber (CEO)National Projects

“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"

Name (title)Skinjectables

“The transition to MeloTel has been exceptional on a number of levels. Cost savings of more than 50% compared to our old traditional multi-line system is a welcome benefit, but the service and features are what we are most pleased with. MeloTel gives us the capability to enhance our service to clients with features like “Find Me-Follow Me” which allows us to answer our main office lines from anywhere, at any time with our smart phones or soft phones. READ MORE"

Dr. Martin Jugenburg (Surgeon)Toronto Cosmetic Surgery Institute

“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"

Wayne Goldstein (CEO)Global Mentoring Solutions

“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"

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