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October 13, 2017

The Art Of Turning Irate Callers Into Fans Of Your Brand

Anyone who has ever worked on the phone knows the importance of providing excellent customer service. However, it can be pretty difficult to offer pleasantries to someone who is verbally abusive. All phone agents have experienced irate callers at some point. The most talented of phone agents, however, know exactly how to turn these irate callers into fans of their brands.

Take a moment.

A knee-jerk reaction will not help you in moments when you’re enduring the wrath of an irate caller. You may hear swearing, name calling and yelling – but don’t be so quick to react. Your initial reaction may be to respond in kind (by being not so kind). After all, you are human and you are allowed to express your emotions as well. However, it’s best to take a few breaths, allow your caller to complete his/her rant and then calmly respond.

Taking the time to gather your thoughts will help you to better empathize with your irate caller. Let him/her know that you understand his/her frustration and never forget to apologize for the inconvenience he/she has endured. Oftentimes, it’s this expression of empathy that will help to calm irate callers down. In many cases, it makes them aware that the phone agents aren’t the cause of the problem but can be the resolution if they just work together respectfully.

Focus on what you can do, not on what you can’t do.

Perhaps, your caller is irate because of the impression of a promise being broken. Take, for example, the delivery date of a much-needed item. If the item hasn’t gotten to the customer on time, thus creating the reason for the anger, don’t promise a new date you can’t stick to. Of course, you may encounter an individual who expects to receive his/her order “NOW!” But, naturally, that isn’t something you can guarantee.

Instead of replying with a negative statement such as “I’m sorry but I can’t get that item to you today”, try the following positive twist: “I can totally understand that you want to receive your item right away and I would feel the same way if I was in your shoes. What I’ll do for you is put a rush on the delivery so that you receive it as soon as humanly possible.”

Don’t feel you need to take the abuse.

A focus on empathy and quickly resolving the issue is great – but it doesn’t mean that you deserve to take a verbal beating. An irate caller who is really going over the top deserves to be told that there is a limit to what you’re willing to endure: “I understand that you’re upset, but if you’re willing to work with me, I’ll do all I can to resolve the issue. There isn’t any further need for that type of language. Let’s agree to move forward and take care of the problem.”

Working on the phone can be tough. But, at MeloTel, we enjoy making it easy for our customers. For information about our cloud-hosted Commercial Phone Services, please don’t hesitate to contact us at 1-888-MELOTEL or use the Live Chat feature on our website!

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Here are a few testimonials from what our customers have to say:

Danielle Cameron
Heidi Kaufmann
Charles Murray
Rashalee Green
Fouad Shuhaiber
Dr. Martin Jugenburg
Wayne Goldstein
Danielle Cameron (VP Marketing)Imprezzio Marketing

“Imprezzio Marketing has been with MeloTel for 4 years and their service has been outstanding over the years. Their customer support team is always extremely helpful and always responds and resolves any issues that we have. Thank you MeloTel for providing us with such great service. READ MORE"

Heidi Kaufmann (Manager )TK Enterprises

“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"

Charles Murray (CEO)Benjamin Verde

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Fouad Shuhaiber (CEO)National Projects

“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"

Dr. Martin Jugenburg (Surgeon)Toronto Cosmetic Surgery Institute

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Wayne Goldstein (CEO)Global Mentoring Solutions

“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"

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