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February 17, 2015

4 Things Unreturned Messages Say About Your Business

No matter the industry, a company’s reputation goes a long way in determining whether or not it will gain or lose customers. The various comments made about a company on social media, for example, can have a huge impact on what others think about it. It doesn’t even take a person to have a personal experience with a brand to consider not giving it a try. One bad review is all it takes for a potential buyer to lose interest.

So how can business owners ensure that their companies make good impressions? At MeloTel, we believe that it has everything to do with how customers are treated. It’s one thing to provide excellent products and services – which, of course, is important – but it’s another thing to provide worthwhile experiences to everyone who comes in contact with your company. And this is an important point to highlight.

Do customers have it easy when it comes to contacting your company? One of the easiest ways to earn a bad reputation is to be unavailable. When customers need their questions answered, they tend to want them answered quickly. And who can blame them? Who has time to sit around and wait anymore when there is a wealth of information immediately available to them on the internet? Getting in touch with you and/or speaking to a live person should be just as easy.

Now, this is not to say that you should make yourself available 24/7. That isn’t humanly possible. However, it is important to establish the type of customer service policy that insists upon speedy responses. When a customer leaves a message for you, it is certainly in your best interest to return that message as promptly as possible. If not, you stand to lose clients. Here are four things that unreturned messages say about your business.

1. Maybe the product isn’t so good. If a company believes in what it offers, this confidence should be communicated through its customer service. When phone calls go unreturned, it gives the impression that there isn’t a great demand for the product being sold. Perhaps, the company would rather not deal with the subject of their poor-quality products, so they avoid questions and concerns rather than face them head on.

2. Maybe the business isn’t doing so well. Late last year, one of our associates attempted to purchase a pair of insoles from a company online. Having had previous experience with this company, he assumed his order would arrive promptly. It didn’t. After sending three emails and leaving as many voicemails, our associate concluded that the company must have gone out of business. Surely, this isn’t the impression any smart business owner would want to give off.

3. Maybe the company can’t be trusted. How do you feel when you don’t hear back from a friend who owes you money? It’s one of the worst feelings you can have about someone who you thought you could trust. And sadly, many of us have been in this situation. The fact that the money-owing friend is somehow harder to contact than he or she was before leads you to believe that you may never receive your money back, right? Now consider a business that exhibits the same neglectful attitude.

4. Maybe they don’t want my business. This is the worst impression of all. When you go a day or two without returning a message, most people who leave messages will assume that they won’t be returned at all. Quite simply, you stand to lose business if you are not adamant about being a quick message-returner. Both voice mails and emails require your immediate attention. It’s simply better for business.

Call MeloTel at 1-888-MELOTEL to learn more about the various Telephone Features we offer that make it easier for you to be accessible your customers!

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Here are a few testimonials from what our customers have to say:

Danielle Cameron
Heidi Kaufmann
Charles Murray
Rashalee Green
Fouad Shuhaiber
Dr. Martin Jugenburg
Wayne Goldstein
Danielle Cameron (VP Marketing)Imprezzio Marketing

“Imprezzio Marketing has been with MeloTel for 4 years and their service has been outstanding over the years. Their customer support team is always extremely helpful and always responds and resolves any issues that we have. Thank you MeloTel for providing us with such great service. READ MORE"

Heidi Kaufmann (Manager )TK Enterprises

“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"

Charles Murray (CEO)Benjamin Verde

“Benjamin Verde Incorporated has been a loyal MeloTel customer since 2013. We are able to provide a variety of Artist and Entertainment related solutions such as Web Hosting, Artist Marketing and Artist Funding to clients across Canada. By utilizing MeloTel’s robust products and services our agents are able to provide fast and efficient customer care to various radio stations, record companies, independent artist as well as popular international brands via Benjamin Verde’s portal. READ MORE"

Rashalee Green (VP of Operations)Synergy Marketing

“As the leaders in promotional advertising with over 25 years experience we strive to satisfy all of our clients’ needs when it comes to marketing them and their businesses. We go over and above to make sure that all of their advertising demands are met with no exceptions. MeloTel and Synergy have been in business together since providing exceptional VoIP and technical services. READ MORE"

Fouad Shuhaiber (CEO)National Projects

“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"

Dr. Martin Jugenburg (Surgeon)Toronto Cosmetic Surgery Institute

“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"

Wayne Goldstein (CEO)Global Mentoring Solutions

“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"

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