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July 21, 2016

3 Ways To Win Back Customers You May Have Lost

No business owner wants to discuss the fact that he/she has lost customers. It’s an unfortunate reality that comes for every entrepreneur, no matter the industry. There’s always bound to be some reason that a consumer will become dissatisfied with a brand. The most successful businesses, however, come up with ways of retaining customers and even bringing back the ones they’ve lost. And that’s because they follow a set number of customer-wowing techniques.

Do you want to know what they are? Here are three ways to win back customers you may have lost:

1. Put yourself in their shoes. The second you go into defence-mode when a customer calls you is the second you’ve likely lost him/her. Don’t make excuses for the poor performance that has caused your customer frustration. Instead, imagine what it would be like to be that customer. Express your understanding and your acknowledgement that you would feel the same way if presented with the same circumstance.

In other words, it’s important to express empathy. This communicates that you’ve truly listened to the problem and know why it has created such an inconvenience. “I can appreciate how upset you are that the item didn’t get delivered on time. I know what it’s like to be kept waiting for an important package, and it’s not all that fun”. This is a great example of an empathetic statement that puts you in the shoes of your customer. Such a statement will really make a difference.

2. Do more than what your customers would expect from you. How do most businesses handle customer complaints? Often, they will provide refunds. Sometimes, they will issue discounts on future purchases. And other times, they may offer items for free. While these are often seen as adequate resolutions, there are more impressive ways to truly win your customers back. Sometimes, it’s worth going over and above the call of duty.

Here’s an example given to us by one of our colleagues. “I once ordered a dishwasher from this department store to be delivered to my house. When it arrived, it was the wrong colour, so I had to send it back. The second one that came as a replacement was the wrong model. I was totally frustrated. When I got on the phone and made sure I was speaking to the boss, he told me to come into his store to choose any model and any colour dishwasher I wanted. Of course, I chose his top-of-the-line model! And I was pretty impressed at the way he made up for the mistakes.”

3. Prove that you’re sorry. It should go without saying that a sincere apology should be delivered to any customer who has encountered a negative interaction with your company. However, there is a huge difference between saying that you’re sorry and actually proving that you mean it. Firstly, be sure to make your apology genuine. That’s a no-brainer. But, secondly, do your part to follow up with your customer.

Don’t take for granted that the apology was all that was necessary to save your customer from retreating to your competition. Call your customer a few days after your encounter to ensure that all is well. You may want to simply make sure that he/she received whatever it is you promised and take the opportunity to ask if there’s anything else you can do. Often, retaining a customer is achieved through your genuine attempts to make up for your mistake.

At MeloTel, we pride ourselves on our customer service. And we’d love for you to experience it first-hand! If you have any questions about our VoIP-based Commercial Phone Services or any other service we offer, please don’t hesitate to contact us. You can give us a call at 1-888-MELOTEL or you can use the “Live Chat Support” feature on our website!

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Here are a few testimonials from what our customers have to say:

Danielle Cameron
Heidi Kaufmann
Charles Murray
Rashalee Green
Fouad Shuhaiber
Name
Dr. Martin Jugenburg
Wayne Goldstein
Danielle Cameron (VP Marketing)Imprezzio Marketing

“Imprezzio Marketing has been with MeloTel for 4 years and their service has been outstanding over the years. Their customer support team is always extremely helpful and always responds and resolves any issues that we have. Thank you MeloTel for providing us with such great service. READ MORE"

Heidi Kaufmann (Manager )TK Enterprises

“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"

Charles Murray (CEO)Benjamin Verde

“Benjamin Verde Incorporated has been a loyal MeloTel customer since 2013. We are able to provide a variety of Artist and Entertainment related solutions such as Web Hosting, Artist Marketing and Artist Funding to clients across Canada. By utilizing MeloTel’s robust products and services our agents are able to provide fast and efficient customer care to various radio stations, record companies, independent artist as well as popular international brands via Benjamin Verde’s VXCO.net portal. READ MORE"

Rashalee Green (VP of Operations)Synergy Marketing

“As the leaders in promotional advertising with over 25 years experience we strive to satisfy all of our clients’ needs when it comes to marketing them and their businesses. We go over and above to make sure that all of their advertising demands are met with no exceptions. MeloTel and Synergy have been in business together since providing exceptional VoIP and technical services. READ MORE"

Fouad Shuhaiber (CEO)National Projects

“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"

Name (title)Skinjectables

“The transition to MeloTel has been exceptional on a number of levels. Cost savings of more than 50% compared to our old traditional multi-line system is a welcome benefit, but the service and features are what we are most pleased with. MeloTel gives us the capability to enhance our service to clients with features like “Find Me-Follow Me” which allows us to answer our main office lines from anywhere, at any time with our smart phones or soft phones. READ MORE"

Dr. Martin Jugenburg (Surgeon)Toronto Cosmetic Surgery Institute

“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"

Wayne Goldstein (CEO)Global Mentoring Solutions

“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"

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