In many MeloTel blog entries of past, we’ve highlighted just how tough a job it is to be a phone agent. We’ve pointed out that, in many call centres, employees make and take hundreds of calls each day. By doing so, however, we don’t mean to gloss over the importance of the call centre manager. Naturally, it requires quite a lot of a person to manage a team of phone agents in a call centre. So how do you know if you’re doing a good job?
Here are three signs you’re running an awesome call centre:
If it’s one thing that all customers have in common, it’s that they love immediate customer service. No one likes waiting. And in today’s fast-paced world, sitting and waiting for help is practically unacceptable. Remember that most consumers hop online to discover information about the brands they’re considering supporting. When they call your company, it’s vital they are able to get live agents on the phone right away.
According to Dylon Mills on Jacada.com, this is accomplished by appropriate staffing. “While overestimating demand can lead to overstaffing and wasted resources, underestimating can be just as problematic as it leads to understaffing, which then leads to long wait times in queues,” he writes, “The result of this is frustrated customers and burned-out agents who now have to dedicate a portion of the call to caller complaints about hold times.”
Did we mention that customers don’t like to wait around? Once your phone agents are on the phone with their callers, it’s important they’re able to provide service in a timely fashion. There’s no sense in rushing. Being thorough and accurate will always be important. However, if your customers have to spend more time on the phone than they’d like, it won’t make for high customer satisfaction results.
“Quality agents should be fast and efficient,” insists Shauna Geraghty on Talkdesk.com, “They should work quickly without sacrificing the quality of their work. This is important to your bottom line because the more callers an agent can handle, the fewer agents you need to keep your call center running smoothly. It’s also important to the callers themselves.”
One of your toughest and most important jobs is making sure that each and every member of your staff is given the opportunity to improve. It’s up to you to monitor calls in order to pinpoint areas where improvements are necessary. By listening to the calls of your phone agents, you’ll be able to offer accurate feedback during your feedback sessions. They should all lead to improved performances.
“Call quality is a crucial customer-centric performance metric that can be utilized in all contact centers, and helps to measure how successful an agent is in dealing with the customers,” says Mills, “It is typically evaluated through the recording and monitoring of agent interactions with customers and utilizes a scoring system based on a list of criteria that a call center feels indicates a quality experience from the customer’s perspective.”
At MeloTel, we’d argue that there is no better call monitoring technology available than our Monitor/Whisper Control Panel. To learn how your call centre can take advantage of it, please give us a call at 1-888-MELOTEL or use the Live Chat feature on our website!
“Imprezzio Marketing has been with MeloTel for 4 years and their service has been outstanding over the years. Their customer support team is always extremely helpful and always responds and resolves any issues that we have. Thank you MeloTel for providing us with such great service. READ MORE"
“When TK Enterprises found MeloTel 2 years ago, it was in a crisis situation. Our previous VoIP provider had left us in the lurch and within days, MeloTel had us back up and running and we’ve never looked back since. We started with VoIP services and have worked with them to bring our company’s technology levels up to be more cutting edge and competitive while reducing costs and mitigating risk the entire time. READ MORE"
“Benjamin Verde Incorporated has been a loyal MeloTel customer since 2013. We are able to provide a variety of Artist and Entertainment related solutions such as Web Hosting, Artist Marketing and Artist Funding to clients across Canada. By utilizing MeloTel’s robust products and services our agents are able to provide fast and efficient customer care to various radio stations, record companies, independent artist as well as popular international brands via Benjamin Verde’s VXCO.net portal. READ MORE"
“As the leaders in promotional advertising with over 25 years experience we strive to satisfy all of our clients’ needs when it comes to marketing them and their businesses. We go over and above to make sure that all of their advertising demands are met with no exceptions. MeloTel and Synergy have been in business together since providing exceptional VoIP and technical services. READ MORE"
“I have been a MeloTel customer since 2009 and wanted to tell you how much my whole office appreciates your services. Life becomes a lot easier when someone is there to help when we need it. That kind of service is why we will remain a loyal customer for many years to come. Thank you! READ MORE"
“Toronto Cosmetic Surgery Institute is a plastic surgery clinic, located in downtown Toronto. On site we have a fully functional, state of the art surgical facility. MeloTel assisted us when we went paperless a couple years ago in replacing and restructuring our computer hardware and network. They have been providing us with IT support ever since. Whether it be remote sessions that are required, or on site visits, the service MeloTel provides is always quick and efficient. READ MORE"
“Global Mentoring Solutions (GMS) is a North American based, white labelled outsourced help desk provider that partners with major ISPs, eLearning Support Providers and mid-market IT Service Providers. With MeloTel’s telephone infrastructure services GMS is able to provide support for over 8,000 technical support interactions per month! GMS has been relying on MeloTel’s expertise and professional support services since 2010. READ MORE"